Posts Tagged ‘time management at work’

Time Blocking for Moms in Business

Monday, September 26th, 2022

Being a mom shouldn’t be an excuse for not fulfilling that great dream of yours. You may feel like every day is swamped by the different tasks and responsibilities you have to get done as a mom and business owner. Things like cooking lunch, getting the kids ready for school, doing the laundry, packaging your products, contacting clients, getting stuff ready for a project you are working on, etc. can be overwhelming when you realize that you don’t have much time to complete those tasks. The feeling of “24 hours is just not enough” catches up with you and you feel like you desperately need 48 hours to be a day.

This is where this blog comes in. As you read, you will learn how to be on top of the time management system as a work-at-home mom.

Why is time management a struggle?

With several tasks that need to get done in a day, many busy work-at-home moms tend to lose track of time. This is why time management could seem to be an everyday battle.

Here are some things to watch out for as you learn to master proper time management as a mother and business owner.

Task overload:

When you burden yourself with an endless list of tasks that you want to get done by the end of the day, may leave you feeling exhausted, burnt out and not productive.

Doing it all by yourself:

Instead of being that mom that believes that you have to get all the tasks done by yourself. Make life less stressful for yourself by delegating tasks and taking advantage of the many services offered will make your life easier.

Distractions:

If you allow scrolling and responding to comments on social media, excessive phone calls or texting, television shows, sleep etc. to pull you away from keeping your focus on your schedules, it could be difficult for you to manage your time maximally.

Undefined Goals:

This is another reason why successful time management may seem impossible. If you as a mom have not taken the time to write and plan the schedule for the day or week, it may be difficult for you to get things done within the amount of time available.

Balance:

Not knowing how to create a balance between home-making, caring for your kids, and running a business, can make life seem like a never-ending rat race.

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How can you boost your productivity

There are so many tips available on how to improve productivity for a work-at-home mom but the major one that we encourage you to apply is having a time-blocking schedule.

This is a productivity secret that many busy moms in business use and see encouraging results. Time blocking helps them to focus on the tasks while enjoying their kids. It also creates an avenue for accountability.

What is Time Blocking?

Time blocking also referred to as block scheduling, involves having a set time for each task on your schedule daily. The time set aside to complete certain tasks is called time blocks. Working with a time-blocking schedule doesn’t mean you have to be rigid, rather it serves as a system to help you with time management. This ensures that you can plan and work at being more productive by the end of the week.

You may ask yourself “how do I incorporate time blocking into my day-to-day schedule and mom life?”

The answer is simple.

Take some time to plan and write the best time to get specific tasks done in your planner and work within those time blocks.

Yes, it is that simple!

Benefits of a time-blocking schedule

There are so many beautiful reasons why you should use time blocking. Below are a few of those reasons.
•Having time blocks helps to instil discipline. This is a great habit to have, especially on days you don’t have the drive to get things done efficiently as you would have any other day.

• When you plan your schedule with time blocks, it helps you to have a more realistic approach while creating your to-do list.

• You won’t need to put yourself under unnecessary pressure when you use time blocking because every task has its own time block.

• Also, time blocking helps you to maximize your time and energy while following your routine.

• Last but least, creating your schedule using time blocking not only helps you to get more done, it also makes a way for you to be more involved with your children.

The sense of fulfilment derived from knowing the number of things you can achieve and the consistency with which you achieved them is indescribable.

Here are some easy steps to follow while planning.

In order for you to get better at time management, the starting point of this time blocking journey is planning.

This may look different from one mom to another. For example, if you are a mom of three little toddlers, your schedule would be different from that of a mom of five teenagers.

So, just be you. Search for ways to batch tasks together and figure out what works best for you and your family.

Step 1

List out all the tasks that need to get done from morning till night time all through the week.

These should include recurring tasks like house chores and meal prep, any work-at-home job that you do, and fixed appointments like a dentist appointment.

Step 2

Estimate the amount of time that you will need to get certain work done. This could be 30 minutes, an hour, two hours, or even more, depending on the task.

While trying to break the tasks listed to the appropriate time block, consider your routine and that of your kids. Try to work around it, emphasizing the priorities.

Step 3

Take a look at your work calendar and the school schedule of your kids to take note of important appointments or work.

step 4

In your planner, create blocks of time that touch not just your family or home upkeep but also your business.

You can also use a calendar app instead of a paper planner to time block tasks like responding to emails, making phone calls, working on projects,

Set aside time for your family

As you use time blocking to control how you spend your time, don’t forget to block some quality time in your schedule to spend with the most important people in your life.

Also, plan your free time !

Make it a priority to save some free time for yourself.

Here is an example of a time-blocking schedule

It is nice to tag a time frame with each block because it will help you stay accountable and feel guided.

Each time block is by no means a do-or-die kind of thing because you can make it as flexible or as structured as you desire.

time blocking schedule (Monday):

6:00a.m-7:00a.m

early morning personal quiet time

7:00am-8:00 a.m

Get kids ready

8:00am-10:00 a.m

Drop kids off at school and make a trip to the grocery store after.

10:00am-12:00 pm

work on a business project while the kids are away

12:00pm-2:00 p.m

Have lunch and spend time with the children

2:00pm-3:00pm

Appointment with a client

…….and so forth.

The goal is to focus on one task (ignoring all distractions), get it done, and move to the next. Following this system of scheduling gives you more control over your time.

Time management tips for moms with toddlers

Sunday, August 28th, 2022

Yikes it’s already 4:00pm, where did the time go???!!

This is how many moms feel whenever they check the time and know they still have a ton of undone household chores and other important things that they must not forget to do.

Time management is an area of life that many busy mom’s have little or no success in. A huge percentage of moms don’t know how to manage and plan their time because they may not know how that time impacts their productivity level.

This is probably why you are here reading about time management tips for moms.

Working hard to get things done every day no matter the cost isn’t always the best way to do life. This is because you may end of sacrificing quality time that should be spent with your family.

Having a never ending list of tasks that you must get done every day is absolutely unrealistic and is the recipe for a high stress level life.

In this article, we will share with you some vital time management tips that will make it possible for you to have a productive and quality life without sacrificing your self, your health, your partner, your children or even your job.

Practical Time management tips:

What are your priorities?

Moms usually have a truck load of responsibilities in the household (such as laundry, cooking, paying bills, and so on) and not a lot of time to spend.

When the care of toddlers or a baby is added to the mix, that’s a whole new level.

This is why writing a list of tasks and highlighting the tasks you consider priority in a planner or calendar will help you to be a productive mom.

As a busy mom, your priority list comprises of those important things that must be done every day or every week.

These tasks may include doing the laundry, cooking dinner, dropping your children off at school, grocery shopping, keeping your house clean, and other tasks that needs to get done.

While other tasks or chores that are not as urgent can be listed after.

Let’s learn more about how to manage and maintain a healthy household while staying cool, calm and collected!

How to get everything done

Moms can reduce their stress levels by going through life one day at a time.

If you try to tackle and complete all the tasks at once, you will be overwhelmed and crushed by the weight.

This is why following a routine and a schedule are important time management tips to save time and get things done without delay.

Are you a morning person?

This is a question that should make you reflect and ask yourself whether you are the type of mom that is a happy early riser and can easily focus on a task list without feeling overwhelmed.

If this is you, then try to place your priorities in the morning rather than later in the day.

But if you are not one to happily wake up early to complete your routine and tasks in your schedule, accept the fact that you may need to embrace a new lifestyle.

Waking up early to start your day is so important for a mom not to feel bombarded by her job of managing a home or even a business.

Benefits of using a daily schedule

These are some of the many benefits of using a daily schedule.

  1. Using a daily schedule as a time management tool helps to keep your week organized.
  2. It Gives you something to focuS on when you wake up in the morning, which reduces the amount of time wasted.
  3. Helps you to identify your priorities.
  4. A schedule is also useful because it guides you in the decisions you make every day.
  5. Managing the well being of your house , Partner, children and your self is made easier and stress free.
  6. With a functional schedule, you get to spend time with your family to make lasting memories. instead of spending hours doing laundry, going grocery shopPING and cooking meals.

Have a routine for yourself

As simple as this may sound it is an absolute game changer if you are consistent.

Audit your time

Set aside a day or a week to do a time audit. With this you would be able to find out how you spend your time each day. More specifically, how long it takes for you to conveniently complete a task.

When this is done you’ll be able to create a realistic morning and evening routine.

There are certain things moms do everyday that has become not only a routine but also a habit. These tasks usually stay in the same order everyday.

Here is an example of a routine that starts in the morning.

Wake up an hour or two before the children.

Brush your teeth

Exercise (go for a brisk walk outside or do a work out)

Have a shower and get dressed for the day

Spend sometime praying, meditating, reading a book or whatever you do before conquering the tasks of the day.

Evening routines are also awesome to have aftER dinner.

You may decide to put the dinner plates in the dishwasher, pick toys and organize the house.

Move frozen items you’ll use use to cook meals the next day from the freezer to the refrigerator.

Bathe your baby and make sure all the kids are ready for bed.

After you tuck them in, and read them a bedtime story, take some time to do some self care before you sleep.

Time Management Tips for moms with toddlers

Your routine should include what works for you and your family!

Have a routine for your kids

Having a routine for your kids and even your baby (if possible) is a great way to atay organized.

Time blocking

This time management tip is essential to all moms. This helps you to stay off the sofa and reduces the use of social media.

Time blocking is a method of time management that involves blocking certain times of the day in your schedule to do certain tasks. So you basically know what to do at a certain time when you check your daily schedule.

If you decide to adopt the time blocking system, your schedule may look like this:

6:00am-8:00am get kids ready for school and have them eat breakfast

8:00am-9:00am drop the kids off at school

10:30am-1:00pm manage your business

1:00pm-3:00pm get lunch ready and prep dinner

4:00pm-6:00pm spend quality time with family

6:00pm-8:00pm have dinner and get kids ready for bed

9:00pm-10:00pm self care

This schedule is an example of how a mom can decide to divide her tasks into time blocks.

Delegate tasks

You can’t do everything by yourself!

Responsibilities besides the immediate care your family needs can be delegated. Observe what tasks suck up your time and energy. Ask yourself what you can achieve with the same amount of time if you delegate the task to someone. Then search for the person or business that can be hired to carry out the task while you focus on the other priorities of the day.

Use online services

You can make your life as a mom easier and save several hours by using your phone productively.

If you don’t have the time to walk or drive to a grocery store to do some shopping because you still have chores to do. You may find an online grocery store that offers free delivery of goods to your house when you are done shopping .

To do other tasks that might seem daunting,search for online platforms that offer the services that you need. There is so much available, you just need to search online for the best option that works for you.

Prioritize your health

Get enough sleep!

It is so easy to overlook and sometimes forget the importance of sleep. Getting enough sleep will reduce stress during the day and help boost your productivity because your mind and body wont have to go through the feeling of constantly bring exhausted. Because without rest,you are actually super tired from trying to maintain a schedule while running after children in diapers every day!

Eat healthy!

Eating healthy cannot be over emphasised. Moms are specialized at watching after everyone in the family. Every meal is prepared with so much thought and love.

Hey mom!

Next time, don’t let your self stay too busy that you forget to eat a healthy meal every day If the week.

This is why meal planning is so necessary to manage your health and that of your family members.

Enjoy your mom life!

There are so many ideas of what you can do in your free time.

You may want to spend an evening or a week with your partner and kids a way from all the responsibilities at home.

Try to always challenge yourself to learn something new. This could be knitting, sewing, an online course, photography or tips on proper housekeeping. Do whatever interests you and keep learning.

Having a hobby such as swimming, reading, watching a movie, shopping or even baking delightful foreign treats can be very relaxing.

Moms don’t forget!

The reason for using these time management tips is to work smarter not harder.

Time Management Tips for Busy Moms

Monday, July 25th, 2022

Being a working mom handling a dozen things at the same time while remaining sane is what we consider being a supermom.

In this blog post, we are going to share some time management tips for busy moms.

Why do moms have high-stress levels?

Being a busy mom has its ups and downs because there are so many things craving your attention besides your kids.

Here are some common situations that cause high-stress levels

Waking up to a sink full of dishes
Knowing there is a skY-high pile of dirty laundry
Realizing you don’t have any milk in the fridge midway through baking a birthday cake
forgetting to call your client
missing your kids’ dental appointment
and so many other situations

Effective Time management skills

Effective time management is attainable when the right skills are adopted. There are so many time management tips that can help build a quality life for you and your family.

Best time management tips for busy moms

Self-worth

Know that you are a woman that is capable of doing all the things that life throws at you. Spend less energy worrying and being frantic about the million and one things that you have not been able to accomplish while multi-tasking. Get rid of those negative labels you have placed on yourself and stay focused on the goal or the tasks ahead.

Have a selection of words or phrases that you can use to affirm and encourage yourself to keep going on. This is how you can boost your self-worth.

Stay focused

Spend quality time asking yourself some key questions. Who am I? What am I living for? What are my priorities? What strategy can I use to help me achieve my goal this week? How can I spend more time with my kids? And many more questions.

If you can have time set aside for a weekly overview and evaluate how things are going. It will help you to stay focused on the life goals and everyday tasks you have set for yourself.

Family life

As working moms, the most important thing that tops our priority list is our family. Invest your precious time with your kids to teach them life lessons while creating beautiful memories with them is rewarding.

New habits

Improve on yourself. Try to see how you can save time while doing what you love.

This may be choosing a day in the week when you try to cover some tasks online.

Purchasing or creating a cute paper planner with a monthly and weekly overview and using it consistently.

If you enjoy using a paper calendar, you can have one on your desk or wall to keep track of tasks.

Map out a weekly schedule that includes your top priorities and time blocks.

Make it a rule to work at your own pace. There is absolutely no need to mount pressure on yourself.

Of all the simple tips mentioned, having your kids and spouse help you to complete tasks is a great time management tip for busy moms who want to use their time wisely.

Time Management tips for Busy moms

Daily routine

Having an everyday routine is a great way to manage time. Write a running list of things you do every day and the preferred time you do it. This will help you to stay organized and reduce your stress level.

If you know that you prefer to leave your house clean before you go to bed at night, include that in your everyday routine.

Basic tasks like making your bed, going to the gym, and reading a book to your kids every night, all are part of the tasks you do daily.

Kids love routine, so having one for them will make life easier and more predictable.

Healthy food

We can’t over-emphasize the importance of eating healthy. Everyone loves a delicious meal, as this helps you to restore not only your physical energy but your mental energy.

Many busy moms have fantastic meal plans for their families but they as moms eat poorly. Being a huge fan of dieting and exercising shouldn’t knock out the importance of eating a wholesome meal.

Set aside enough time for you to enjoy your food before you move on to other tasks.

Automating regular payments

Working moms should take advantage of this because it can save you so much time and energy which can be used to work on ongoing projects.

Coming up with a written schedule of every bill that has to be paid weekly, monthly, and even yearly and automating it is helpful when paying bills. You won’t need to be concerned about forgetting to pay your mortgage or electricity bill or being worried about making an error submitting the wrong financial information for your grocery delivery.

Outsource tasks

A great percentage of working moms complain of not having free time to do what they are passionate about. This is because many mommas multi-task and are working hard at ticking everything off their to-do list before midnight all by themselves.

Life can be more enjoyable if you pick up your cell phone or simply log online and hire someone to help you get the next task done.

There are so many tasks that can be delegated online. You can also enjoy the benefits of hiring someone to help with menial jobs around the house.

Instead of mowing the lawn, doing the laundry, and fixing the garage door all on your own. You can hire someone to mow and another to fix the garage door. It is definitely worth the extra cost.

Shopping online

This is a life saver! Using this online convenience to do your grocery shopping, clothes shopping, and any other type of shopping without grabbing your purse on your way out to a mall 30 minutes away is a dream come true.

The bonus of your items delivered straight to your home is just wonderful

Self-care

Life as hard-working moms with a family to care for can be consuming and choking if quality time isn’t given to self-care.

Free time is often hard to come by if you get swallowed up by your to-do list. This is why a conscious effort has to be taken to enjoy life as a mother and a career or businesswoman.

Twenty-four hours is more than enough time to get some sleep, carry out your duties, and have me time.

Self-care looks different for everyone. It may mean going to the spa or sauna, spending time with your best friends or just enjoying a cup of hot chocolate while reading your favorite fashion magazine.

Effective time management for moms in business

Tuesday, June 28th, 2022

Being a full-time mom and a business owner is not an easy feat. Especially if you are blessed to be a mom to more than one child and have other responsibilities outside of your home. Going beyond your comfort zone to have your own successful business is possible when you are equipped with the best time management tips. Continue reading to get effective time management tips that are extremely helpful to all mom entrepreneurs.

Time management

Whether you are a new mom thinking of starting your own business or you already have a successful business but you are struggling with having time for your kids. Being able to manage and save time is so important.

To achieve that balanced life we all long to have, time management is a skill that is necessary for all busy mompreneurs. This skill simply requires creating an every day system that helps you to focus.


Before we go into the important time management tips in this blog post. let us talk about how your mindset and expectations affect your time management and productivity in your business and family life.

Have a vision

As moms with big goals and different challenging tasks, it is helpful to create a realistic image of who you want to be. This is because it will help you focus on your priorities. It also guides you to know how to write a schedule and manage your everyday tasks and responsibilities. This simply means planning how your family, business, and even you as a mother can have success in different areas of life.

Here are some questions you can ask yourself as you create the picture of who you want to become in a matter of time.

What kind of mom would you like to be?

Do you want to work from home or have a work space out of the home for your business?

Are you willing to make your business a full-time job?

How would you want to balance your mom life and business as you work at making more profit?

Will you need someone to care for your kids while you work?

Do you desire more flexibility?

Can your health handle the stress that may come with starting or managing a business?

There are so many other questions that you can ask yourself as you create images that would lead to your goal.

Looking at the lives of other moms in business can give you more insight into what to expect as busy mompreneurs.

Best time management tips for a successful business

There are so many tools that are used to manage and boost productivity in businesses. Take a look at these awesome tips.

Building habits

Are you a mom that claims there is not enough time to be as productive as you want to be? Consider taking a look at how you can improve your habits.

Here are some helpful habits that keep moms on track and increase productivity:

  1. Every evening, try to write a list of the tasks for the next day.
  2. Try to do a few things like washing the dishes, tidying up the rooms, and setting out clothes for the kids and the meals for the next day before going to sleep.
  3. Planning and creating a schedule for your kids to follow will help you not to lose track.
  4. As a mom, you need to get up an hour or 30 minutes earlier than your kids. This will give you some time to knock off a few tasks on your to-do list.
  5. Fill a cup of water to drink in the morning before having coffee. This helps to gently awaken your body and it keeps you healthy.
  6. Create time for yourself in the morning, whether it is to work out, pray, meditate, or read a book.
  7. Don’t give up if you don’t complete all the tasks you planned to accomplish. Get up, try again and conquer those challenging tasks!

Creating a schedule

When we started researching time management, we noticed that many moms struggle to create an effective schedule.

Coming up with a realistic schedule is the most important time management tip that will help save time, increase productivity, and guarantee success in managing your home and family life.

It is necessary for you to be able to distinguish between important tasks and menial tasks. Your schedule should cover not just your business but must include your home life, social life, and any other area.

Following a schedule requires discipline to complete a task within the time required. Determination to be disciplined is helpful because it will push you to complete your goals, one task at a time. This is especially necessary when you have kids.

Before writing a schedule, list the tasks that you expect to do within the week. You can decide to use your Sunday or Saturday evenings to plan your tasks for the week. Make a list of the things you want to do. Include your domestic chores and any business-related work.

This is an idea of what your list of tasks could look like:

1. Clean the kitchen

  1. Do the laundry
  2. Take Lucas to his appointment with the dentist.
  3. Respond to emails
  4. Call your best friend Melissa
  5. Mow the lawn
  6. Help decorate your neighbor’s living room for her granddaughter’s birthday.
  7. Go on Instagram
  8. Call some clients
  9. And most importantly, saying NO to distractions.

More on creating a schedule

Time audit

You may not be able to excel in time management without carrying out a time audit. It is so helpful and important because it lets you know how you’ve been spending your time.

This is done by observing and keeping track of the time you spend doing different activities (like cooking, cleaning, responding to emails, using social media, and playing with your children) every day.

When you have done this, write it out and analyze the result. Adjust areas you feel have taken too much of your time or need more time.

Doing this will improve how we manage our time.

Time block

Have you ever heard of time blocking? If you haven’t or if you are not sure how to apply it. Now is a good time to grab a notepad and a pencil. You may wonder, why pencil and not my favorite pen. This is because writing a schedule isn’t something you get perfectly the first time. You’ll need to make changes many times before arriving at the best time management game plan made for you.

Time blocking is one of the major time management tips. It is simply a blend of your to-do list and a calendar. It helps to ensure that you can work on all your tasks.

The first step to take in time blocking is to list the activities and tasks you are involved with on a daily or weekly basis and the approximate time you need to do it. The next thing is to map out a plan of how you will spend your day by blocking certain periods to do each task.

This makes it possible to tick off many tasks on your list within 24 hours because the way you will spend your time is all planned out.

Ask for help!

There is absolutely nothing shameful in asking for help. If you are result driven and want to check as many tasks on your to-do list, you need to be able to ask for help.

Many mom entrepreneurs are trapped in the “do it all by yourself” mindset. They belittle themselves if a situation or task pushes them to delegate tasks, hire someone or even ask their family or friends for help

Hello, supermoms out there!! Make life easier for yourself. Be a wise woman and ask for help!!!

Let us be honest being a mom and a business owner is normally not easy, but this can change if you delegate jobs. You may have some challenging tasks that are on your to-do list. Take advantage of people or businesses that offer services that you can use.

Here are some helpful tips for handling certain situations and tasks

  1. If you need to attend a conference that will greatly impact your business but you are not sure of what to do with your kids. Try asking your spouse, a trusted friend, or a family member to help watch them. You can also hire a reliable babysitter.
  2. Let’s say you’ve swallowed up business activities and active kids. You haven’t had the time to attack your ever-growing laundry. This is the time to search for a good laundry business you can hand over the task to and pay for their services.
  3. If you have noticed you spend a whole lot of time sealing and packaging your products at the expense of making lasting memories with your family. Hire someone to take over the packaging aspect of your business.

Self-care

As a mom with a full-time job caring for your family and business, the expression ” all work and no play makes Jack a dull boy” is so true. Especially for busy moms. Unfortunately, many women entrepreneurs overlook this and instead fill their week with many tasks.

Busy mompreneurs have a hard time giving themselves a break. This is because so many things (kids, partners, work, etc) are pulling for their attention and they find it difficult to press pause and take a deep breath.

Having quality time set apart to rest and refresh yourself will not only help you to spend valuable time by yourself or with your family. It will also help you to be more productive in your businesses.

There are some key areas that mom entrepreneurs must not ignore.

• Physical wellbeing

•Spiritual wellbeing

•Emotional wellbeing

•And mental wellbeing

Self care Ideas
  1. Take morning walks
  2. Engage in spiritual activities like praying and meditation.
  3. Treat yourself to a massage session either once a month or once a week.
  4. Eat well and exercise.
  5. Or simply make a nice cup of coffee or tea for your to enjoy while you work.

All these are great tips that will always help you manage your time, ease the pressure and enjoy your everyday life.

Mindset of a Time Efficient Mom (SEE HOW SHE DOES IT ALL)

Tuesday, August 6th, 2019

MINDSET OF A TIME EFFICIENT MOM

This is the Mindset of a Time Efficient Mom – see how she gets things done in a day. Learn how to get things done when you don’t feel like it. Beat Procrastination and get more productive and organized. These are great tips whether you are stay at home mom working or you want to create a routine!

I share 5 tips that would help you create time management strategies that work.

 

Regards,

Nike Famojuro

(Fellow Momleader)

XOXO